Protected administration

Checking owner access…

Your calendar, payroll, customer, and team information remain hidden until FBS verifies this session.

FBS inventory product

Edit product

Update the private FBS product record or enter a new physical shelf count.

Online shipping

Weigh one complete sellable unit, including its bottle, cap, and retail packaging. Use scale ounces, not the fluid ounces on the label. Leave blank to use the estimated 1 lb 10 oz per unit for checkout. A measured weight takes priority. Checkout adds 4.1 oz for the empty box and packing once per order; confirm the actual packed weight before shipping.

Low-stock alert

Physical stock recount

Correct the FBS quantitySquare stays read only. A changed count is saved as an audited correction.
Square shows 0FBS shows 0

Product edits and stock recounts are saved only in FBS with the date and your name. This does not edit Square, payroll, appointments, or the public website.

Staff access

Reset staff PIN

Set a new PIN for this team member. You do not need their old PIN.

Use 4 or 6 digits. Their old sessions will be signed out and their failed-login lockout cleared. Share the new PIN privately; they can change it in My portal → Change my PIN. Their permissions and payroll will stay the same.

Private staff record

Edit staff profile

Personal and employment information is visible only in owner administration.

Saving updates only this private FBS staff record. Use “Manage access & calendar” for operational access. Compensation, prior payroll, appointments, and Square remain unchanged.

Owner-only operational controls

Manage staff access

Choose exactly which FBS workspaces this employee can use, without deleting appointments, attendance, payroll history, or the private profile.

Portal access

Inactive staff cannot sign in, use the kiosk, or receive new bookings, and their current sessions are ended. Deactivation or calendar hiding is blocked while upcoming appointments remain. Square and compensation remain unchanged.

Future booking availability

Manage staff schedule

Set regular working hours, optional breaks, and dated time off. New booking times follow this schedule.

Regular week

Turn off days the stylist does not normally work.

Time off

Vacation, sick leave, or another unavailable date range.

Existing appointments stay protectedFBS will warn about conflicts before saving and will never move or delete an appointment automatically.

This changes future booking availability only. Attendance records, payroll history, compensation, access, calendar status, existing appointments, and Square remain unchanged.

Future booking eligibility

Manage service assignments

Choose the services this stylist can perform. These choices control new customer and staff booking options.

Existing appointments, payroll history, commission plans, calendar status, access, and Square remain unchanged.

Effective-dated service compensation

Schedule commission plan

The new plan begins at a future Saturday payroll boundary. Prior and current payroll weeks remain unchanged.

BracketProduction up toService rate

Preview the calculation before scheduling this plan.

Only progressive service commission changes. Retail commission remains 20%; tips, Square, calendar access, appointments, and finalized payroll are untouched.

Owner-only FBS onboarding

Add a staff member

Create their private staff record, payroll roster entry, temporary login PIN, and—if selected—a bookable calendar column.

What FBS will create
  • Active private staff profile and payroll roster entry
  • Hashed temporary PIN for the staff portal and attendance kiosk
  • A new calendar column, appended after the current team

This does not create or modify a Square team profile, Square payroll record, appointments, payments, or permissions. New access starts as a regular stylist account.

Audited payroll entry

Add or remove an amount

The entry is added to the payroll history with its reason, actor, and time. It does not overwrite the original calculation.

Square weekly closing

Verify employee commission

FBS reconstructed service + retail
FBS retail shown separately

Enter the full commission from the weekly closing, including retail commission. FBS keeps retail visible in its own column and applies the balance to service commission. Square and your spreadsheet stay unchanged.

Timecard review

Adjust worked hours

Effective FBS time

The imported value remains visible. For commission stylists, hours support attendance and bonus review but do not change service commission. Maria Fernanda’s corrected hours recalculate regular and overtime wages.

Daily attendance review

Correct attendance

Imported Square attendance

This saves a reviewed FBS correction and keeps the original Square attendance visible. It does not edit the timecard in Square.

Owner attendance control

Add or correct attendance

Recorded intervals

This directly updates the effective FBS attendance for this day. The original punches and every revision remain in the audit history. Square is not changed.

Attendance review

What needs review

Loading the selected workday…

FBS payroll allocation

Change or split service credit

Team memberPercentMinutes

Selected percentages must total exactly 100%. FBS reverses the prior allocation, posts the corrected split, and recalculates progressive commission. The Square payment is never changed.

Invoice control

Edit due date

For accounting safety, the total and line items stay locked after the invoice is created. Cancel an unpaid invoice and create a new one if the services or amount must change.